Sify DocImage to preserve DLF's documents

Installation of document management solution "Sify DocImage Enterprise" at DLF for scanning Customer records & Drawings (up to A0 size) enabled the company to store 60 lac sheets and 30,000 drawings. Sify used a combination of filming and scanning to get the best results.

The DLF Group is a leading name in India's real estate industry. The Group's range of portfolio spans across the residential, commercial, retail to entertainment complexes and reflects an expertise gathered over a period of six decades.

The Landmark commercial structures, high-end and modern residential and retail complexes, all showcase the best of standards in architectural plans, design layouts, and construction quality. DLF has developed 21 urban colonies in and around Delhi. The legacy today extends to Gurgaon, the centre-stage of modern lifestyle and commercial activity in Haryana.

Consequently, the Group's portfolio spread over 2500 acres has enabled the organisation to expand and execute top-notch projects across its Residential, Commercial, Retail and Land Development segments. The portfolio comprises of 20 million sq.ft. of Residential, 3 million sq.ft. of Commercial, 1 million sq.ft. of Retail space

Challenges :

The documents (legal documents, customer files, etc.) and drawings (ammonia blue prints, building architecture, etc.) are stored physically in one part of Delhi.

Whenever the documents or drawings are required for any reference or some other work, a person has to physically travel a long distance to get these documents. This affected the productivity and also delays. Also, documents were susceptible to wear & tear of documents and drawings due to improper handling. The document and drawing need to be maintained life long. Retrieval of information was time intensive. Fear of documents getting destroyed due to natural factors was also to be considered.

The Sify Solution

Sify's offering was two-fold. Scanning Services for scanning DLF Customer records & Drawings (up to A0 size) - 60 LAC sheets & 30,000 drawings. Sify installed its document management solution "Sify DocImage Enterprise" for DLF personnel to use across the enterprise. With an objective to deliver the best, Sify used a combination of filming and scanning to get the best results.

Benefits to DLF

• Fast searching and retrieval of the documents and drawings
• Enterprise wise access to the documents
• Documents available on one click of a button
• Back up to the physical documents
• Wear & tear of the documents and drawings was reduced
• Low TCO for a very scalable and flexible DMS system